Personal Data Protection Principles

Dear Madam, Dear Sir,
By filling out the application form and the volunteering agreement, you provide us with information, including your personal data. In the privacy policy below, we want to let you know how and what personal information we collect for volunteering and how we process and store it, to whom we provide it and how we protect it.

Why do we need your personal data?
The Slezská Diakonie is a sending, hosting and coordinating organization. In cooperation with its partner organizations, we send young people from the Czech Republic on long-term volunteer service abroad.
Young people from abroad have the opportunity to participate in long-term volunteer services in Slezská Diakonie centres and their cooperating organizations.
The interVIA volunteer programme is implemented within the framework of the programme of the European Commission, the European Solidarity Corps and the programmes of domestic and foreign partner organizations.
The programmes are subject to the requirements of managing a volunteer´s agenda, specifically the volunteer selection, registration, training and guidance, documentation management and the provision of their personal data in statistical reporting and billing to donors.

What data do we need?
We mainly process contact and identification data, which are part of the mandatory documentation of volunteer programmes (the reason for processing this personal data follows from the conditions of the programme). It is therefore mandatory, that all volunteers provide us with this information, in order to become a volunteer in our organization (name, surname, date of birth, permanent residence, e-mail and telephone, ID card number or other official identity number, information on marital status, nationality, contact data of the person who is to be contacted in the event of an emergency with their consent, which you specify in the application form and the volunteering agreement). Furthermore, we verify your credibility on the basis of an extract from the criminal records which is not older than 3 months in the regime of long-term volunteer activity. We also verify the ability to perform long-term voluntary service with a medical certificate. This information remains exclusively within our organization.

How do we handle personal data?
We always use the personal data that you provide when signing the application form and the volunteering agreement only for the necessary purpose for which the data was communicated to us, that is, to properly ensure the performance of volunteer activities in an accredited project and for the greater protection of clients and yourself and your legitimate interests. Furthermore, we always inform you transparently about this purpose.
It is in our legitimate interest to forward your provided personal data for strictly statistical purposes to donors, supporting the Slezská Diakonie, such as the European Solidarity Corps or in cooperation with the EDYN network organizations.

Who processes your personal data?
Your data is recorded and stored exclusively by the staff responsible for coordinating and accompanying interVIA volunteers in the Slezská Diakonie within a valid programme concept. They are programme coordinators and volunteer supervisors, as well as the Head of the Department, International Relations, who is responsible for methodological and financial coordination.

How do we protect your data?
The Slezská Diakonie adheres to appropriate technical and organizational measures to ensure a level of security commensurate with all possible risks and to exclude the possibility of unauthorized misuse or accidental access to, alteration, destruction or loss of personal data, unauthorized transfers, other unauthorized processing, as well as other misuse of personal data. This obligation applies even after the processing of personal data has ended. All persons who come into contact with the personal data of volunteers are obliged to maintain the confidentiality of information obtained in connection with the processing of such data.

What rights do you have in connection with the processing of personal data?
The application form that you sign remains in the database of the interVIA programme in Český Těšín for the duration of the volunteer service.
The volunteering agreement that you sign is handed over to you in one original copy, the second copy remains in the interVIA database in Český Těšín for the duration of your volunteer service, the third copy is kept at the hosting organization for long-term volunteer service within the portfolio and the fourth copy is sent to your sending organization.
 After the termination of your volunteer service in the Slezská Diakonie, your documentation is kept (the reason is due the conditions of the programme) according to the valid File and Disposal Rules of the Slezská Diakonie.
If you find that the personal information, which we have processed is incorrect, you may request that it be corrected and modified. If you believe that we should not process your personal data, you may request the cancellation of your personal data. If you are not satisfied with the resolution of your request, you can file a complaint with the Office for Personal Data Protection. You can revoke your consent to the processing of personal data at any time.
We emphasize that, if you choose to exercise any of these rights, there will be no repercussion from the Slezská Diakonie. It is in our interest to process personal data according to the current definition of the law and not to harm your legitimate interests.

Who is the administrator of your personal data and how can you contact him?
The administrator of your personal data, the person who decides on the manner and purpose of processing your personal data, is the Slezská Diakonie, ID number: 654 685 62, with its registered office at Na Nivách 7, 737 01 Český Těšín. The specific processor of personal data is the Foreign Relations Section, the interVIA programme of the Slezská Diakonie. You can contact the processor by mail at the registered office, in person, by phone at 558 764 342 or by e-mail at  k.plachtova@slezskadiakonie.cz.

Conclusion
This information takes effect on May 25, 2018 and is available online on the Slezská Diakonie website, section „Chci pomáhat “(www.slezskadiakonie.cz). The Slezská Diakonie is entitled to change these principles, if necessary, in accordance with a change of processes or legislative changes.